CRLEAA Meeting Information

Bylaws... (This page under construction...)

At the March 2005 Quarterly Meeting, a new Bylaws Committee was appointed to update the
Bylaws. Mr. Lou Schmidt is heading the project. More details to be posted soon.

Current Bylaws:

CHESAPEAKE REGION LAW ENFORCEMENT ACCREDITATION ALLIANCE (CRLEAA) BYLAWS

ARTICLE I: OFFICES AND FISCAL YEAR

Section 1. The organization will be known as the Chesapeake Region Law Enforcement
Accreditation Alliance (CRLEAA).

Section 2. The principal office will be the work address of the current president of this organization.
The organization may also have offices at other places within Maryland and the District of
Columbia as designated by the officers or members from time to time or as the business of the
organization may require.

Section 3. The fiscal year of the organization will be the same as the normal calendar year
(January 1 to December 31).

ARTICLE II: MEMBERSHIP

Section 1. Regular membership will be open to Maryland and District of Columbia law enforcement
agencies who are interested in accreditation as administered by the Commission on Accreditation
for Law Enforcement Agencies, Inc. (CALEA). Membership will be granted upon motion from a
Regular member present at ta regular business meeting and passed by a two-thirds (2/3) majority
vote at that meeting.

Annual dues will also be required to be deposited to the CRLEAA Treasurer within 30 days of the
membership vote.

Section 2. Associate membership will be open to public and private sector entities whose
functions affect or are affected by law enforcement accreditation. Associate members will not have
voting or office-holding privilege. Membership will be granted upon motion from a Regular member
present at a regular business meeting, immediate payment of annual dues and a two-thirds (2/3)
majority vote of the regular members present at that meeting.

ARTICLE III PURPOSE

The Chesapeake Region Law Enforcement Accreditation Alliance supports the concept of
accreditation for law enforcement agencies as a means to enhance the quality of law enforcement
services within Maryland and the District of Columbia. To this end, the CRLEAA will serve as a non-
profit organization to provide an alliance for member agencies that will encourage communication,
training, mutual cooperation and sharing of resources.

ARTICLE IV OFFICERS

Section 1. The Officers of the Chesapeake Region Law Enforcement Accreditation Alliance shall be
President, Vice President, Secretary, Treasurer and such other officers including one or more
assistants to the foregoing officers as the members from time to time may consider for the proper
conduct of the business of the organization. Additional offices may be created by resolution of the
membership. Assistants may be appointed by Officers.

Section 2. These Officers will constitute the Executive Board of the CRLEAA and will be elected
every two (2) years by the members as provided in Article IX of these By-Laws.

Section 3. Nominations for office will be opened during the meeting immediately preceding the last
meeting of the calendar year. Nominations will be closed and election of Officers will be held
during the last meeting of the calendar year.

Section 4. Terms of office will begin on January 1st following an election. Officers will serve a term
of two years and may not be elected to the same office more than three consecutive terms.

Section 5. Each Officer must be from a different member agency. Should an Officer’s agency leave
the Alliance or should an Officer leave his or her agency, a replacement will be named by the
remaining Officers from the membership, with the exception of the office of President which shall
be filled in accordance with Article V, Section 3 (a) of these By-Laws.

Section 6. All Officers and assistants will hold office at the discretion of the members or of the
Officers appointing them. An Officer of CRLEAA may be removed from office by a two-thirds (2/3)
majority vote. A motion of removal must be made by a regular member as defined in Article II,
Section 1 of these By-Laws. A motion of removal will be accepted for reasons of non-attendance,
malfeasance or violation ofArticle V of these By-Laws.

Section 7. There will be no compensation or salary paid to the Officers or assistant of the
organization.

ARTICLE V POWERS AND DUTIES OF OFFICERS

Section 1. Duty of Care: All Officers and agents of the Alliance owe the highest standard of care and
professional ethics in their dealings on behalf of the Alliance and will ensure that the organization
is meeting
its stated purpose.

Section 2. Powers and Duties of the President:
1) The President is the Chief Executive Officer of the Alliance and will have general charge
and control of all its business affairs.

2) The President will schedule, convene and preside at all meetings when possible. The
president will be an ex-officio member of all the standing committees. The President may
sign and execute all authorized obligations in the name of the organization.

3) The President is the official spokesperson for the Alliance and in general performs all duties
usually incidental to such office or as may be required to achieve the purpose of the
Alliance.

4) The President may appoint committees of current regular and/or associate members to
accomplish functions, tasks, research or to address any issue.
Section 3. Powers and Duties of the Vice President

5) In the absence or disability of the President, the Vice President will fulfill the duties of the
President. Performance of any duty of the President by the Vice President will be
conclusive evidence of the absence or disability of the President. If the office of President
becomes vacant, the Vice President will automatically assume that office and serve out the
remainder of the term.

6) The Vice President will be an ex-officio member of all standing committees, will advise and
monitor the progress of committees, and perform such other duties as may be required to
achieve the purpose of the Alliance.

7) The Vice President may have such other powers and perform such other duties as may be
assigned to him or her by the members or by the President.

Section 4. Powers and Duties of the Secretary

1) The Secretary will keep an accurate record of all proceedings of the Alliance and
disseminate written meeting minutes. All records will be the property of the Alliance. The
Secretary will perform all duties generally incident to the office, subject to the control of the
members and the President.

2) The Secretary will give, or cause to be given, notice of all meetings and events and all other
notices required by law or these By-Laws. In cases of the Secretary’s absence or neglect
to do so, any such notice may be given by any person so directed by the President or the
members.

3) Upon expiration or termination of the term of office, the Secretary will deliver all books,
papers, records and property of the Alliance in hand to the successor or to the President.

Section 5. Powers and Duties of the Treasurer

1) The Treasurer will have custody of all funds of the Chesapeake Region Law Enforcement
Accreditation Alliance and will keep full and accurate account of receipts and
disbursements in books belonging to the organization.

2) The Treasurer will deposit all monies and other valuables in the name and to the credit of
the organization in such depositories as may be designated by the members.

3) The Treasurer will disburse the funds of the organization as may be ordered by the
members or officers, taking proper vouchers for such disbursements. The Treasurer will
render an accounting of all transactions and of the financial condition of the organization to
the members of the President whenever requested.

4) The Treasurer will prepare all other financial forms and reports as may be required of the
Alliance and maintain the membership roster by agency and personnel.

5) In the event of the dissolution of CRLEAA, the Treasurer will distribute all unencumbered
funds as directed by two-thirds (2/3) majority of the voting membership, subject to the
limitations contained in Article XII, Sections 2 and 3.

6) Upon expiration or termination of the treasurer’s term, the Treasurer will deliver all monies
and property of the Alliance in hand to the successor or the President.

ARTICLE VI BANK ACCOUNTS

Section 1. Such Officers or agents of the organization as may be designated by the members shall
have authority to deposit any funds of the organization in bank accounts or trust companies
designated by the members. Such Officers or agents may withdraw any or all of the funds so
deposited, upon checks, drafts or other instruments or orders for the payment of money, drawn
against the account in the name of or on behalf of the organization and made and signed by its
Officers or agents.

Section 2. Each bank or trust company with which funds of the organization are so deposited is
authorized to accept, honor, cash and pay, without limit as to amount, all payments of money, when
drawn, made or signed by Officers or agents so designated by the members of the organization
until written notice of revocation of the authority of such Officers or agents by the members shall
have been received by such bank or trust company.

Section 3. The organization will certify to the banks or trust companies in which funds are
deposited the signatures of the Officers or agents of the organization authorized to draw against
the funds. All such checks, drafts or other instruments or orders for the payment of money will be
signed by the President or Vice President and countersigned by the Treasurer or Secretary.

Section 4. No Officer, agent or member of the organization has any authority to effect loans,
advances, or other forms of credit on behalf of the organization.

ARTICLE VII MEETINGS

Section 1. Meetings will be held once per calendar quarter. It is the intent of the Alliance to hold
meetings throughout the membership region to demonstrate multi-jurisdictional commitment and
participation. Member agencies are encouraged to host a meeting in their geographic area.
Member agencies will be notified in advance of the location of each meeting including special
meetings when necessary. Special meetings may be called by Officers with approval of the
majority of the eligible members present at a regular meeting.

ARTICLE VIII DUES

Section 1. Annual dues will be twenty-five ($25.00) for regular membership or ten ($10.00) for
associate membership. Dues structure will be reviewed annually by the Board of Directors and
recommendations for change forwarded to the members if deemed necessary by the Board.

Section 2. Membership dues will be payable prior to, on or about January 1st of each calendar year
and will be accepted from current member agencies up to June 1st of the same calendar year.
Dues paid after that date may be accepted by the Treasurer due to different declared fiscal years of
the member agencies.

Section 3. New member(s) voted upon and passed by two-thirds (2/3) majority vote after October
1st of the calendar year will have the full yearly dues paid by January 1st of the following calendar
year and will be fully applied to the current and next calendar year dues.

ARTICLE IX VOTING

Section 1. Votes will be cast by regular membership agencies with one (1) vote per agency
regardless of agency size or the number of agency members in attendance at the election
meeting. Members must be present at the election meeting to vote.

Section 2. Election and removal of Officers will be accomplished by secret written ballot. Voting on
resolutions will be accomplished by roll call vote, with each members vote documented by the
Secretary. All other voting may be accomplished by voice vote or show of hands as the Officers
and members may consider appropriate.

Section 3. Except as otherwise provided herein, a majority vote is a simple majority of greater than
50% of the eligible voters. If more than two persons or more than two alternatives are to be voted
upon, the person or alternative receiving the plurality of votes will prevail.

ARTICLE X QUORUM

A quorum of the Board of Directors as well as twice that number of Regular members in
attendance must be present to conduct business. A quorum of the Board consists of two (2)
Officers from the Board.

ARTICLE XI BY-LAWS CHANGE

Section 1. CRLEAA is prohibited from engaging in fund-raising or any other activities involving the
solicitation of funds for its own purpose or for the purposes of any other organization or person.

Section 2. CRLEAA is prohibited from using its membership dues or any other funds for
contributions to political parties, political campaigns, political action committees or for any other
political purpose.

Section 3. Charitable contributions made from CRLEAA membership dues or any other funding
source may only be made to an organization operated exclusively for charitable, educational, social
or recreational purposes as at the tome shall quality as an exempt organization under Section 501
(c)7 of the Internal Revenue Code of 1954 or the corresponding provision of any future United
States Internal Revenue Law.

09/2001