CRLEAA Meeting Information

ARTICLE 1: OFFICERS AND FISCAL YEAR

Section 1 The organization will be known as the Chesapeake Region Law Enforcement Accreditation
Alliance (CRLEAA).

Section 2 The principal office will be the work address of the current president of this organization. The
organization may also have officers at other places within the CRLEAA Service Area as designated by the
elected board members assigned agency, or as the business of the organization may require.

Section 3 The fiscal year of the organization is the calendar year (January 1 to December 31).

ARTICLE II: MEMBERSHIP

Section 1 Regular membership will be open to representatives of Maryland, Northern Virginia, District of
Columbia, and Delaware law enforcement agencies who are interested in accreditation as administered
by the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA). Membership will be
granted upon motion from a regular member present at regular business meetings and passed by a two-
thirds (2/3) majority vote of the regular members present at that meeting.

Annual dues will also be required to be provided to the CRLEAA Treasurer within 30 days of the
membership vote.

Section 2 Associate memberships will be open to public and/or private sector entities whose functions
affect or are affected by law enforcement accreditation. Membership will be granted upon motion from a
Regular member present at a regular business meeting, immediate payment of annual dues and a two-
thirds (2/3) majority vote of the regular members present at that meeting.

Section 3 An associate member will not have voting privileges; however, an associate member formerly
employed by an Accredited law enforcement agency or previously assigned to the accreditation function
of a law enforcement agency within the CRLEAA service area is eligible to hold office.

ARTICLE III: PURPOSE

The Chesapeake Region Law Enforcement Accreditation Alliance (CRLEAA) supports the concept of
accreditation for law enforcement agencies as a means to enhance the quality of law enforcement
services within our service area. To this end, CRLEAA will serve as a non-profit organization to provide
an alliance for member agencies that will encourage communication, training, mutual cooperation and
sharing of resources.
ARTICLE IV: OFFICERS

Section 1 The Officers of the Chesapeake Region Law Enforcement Accreditation Alliance shall be
President, Vice President, Secretary, Treasurer and such other officers including one or more assistants
to the foregoing officers as the members from time to time may consider for the proper conduct of the
business of the organization. Additional offices may be created by resolution of the membership.
Assistants may be appointed by Officers.

Section 2 These Officers will constitute the Executive Board of the CRLEAA and will be elected every two
(2) years by the members as provided in Article X of these By-Laws.

Section 3 Nominations for the office will be opened during the meeting immediately preceding the last
meeting of the calendar year. Nominations will be closed and election of officers will be held during the
last meeting of the calendar year.

Section 4 Terms of office will begin on January 1st, following an election. Officers will serve a term of two
years and may not be elected to the same office more than three consecutive terms unless there is no
other candidate.

Section 5 Each officer must be from a different member agency. Should an officer’s agency discontinue
CRLEAA membership, or an officer leave the employ of his or her agency, a replacement will be named
by the remaining officers from the membership, with the exception of the office of President which shall
be filled in accordance with Article V, Section 3.1 of these By-Laws.

Section 6 All officers and assistants will hold office at the discretion of the members, or the officers
appointing them. An officer of CRLEAA may be removed from office by a two-thirds (2/3) majority vote of
regular members in attendance. A motion of removal must be made by a regular member as defined in
Article II, Section 1 of these By-Laws. A motion of removal will be accepted for reasons of non-attendance,
malfeasance or violation of Article V of these By-Laws. A replacement will be named by the remaining
Officers from the membership, with the exception of the office of President which shall be filled in
accordance with Article V, Section 3.1 of these By-Laws.

Section 7 There will be no compensation or salary paid to the Officers or assistants of the organization.

ARTICLE V: POWERS AND DUTIES OF OFFICERS

Section 1 Duty of Care: All Officers and agents of the Alliance owe the highest standard of care and
professional ethics in their dealings on behalf of the Alliance, and will ensure that the organization is
meeting its stated purpose.

Section 2 Powers and Duties of President:

1) The President is the Chief Executive Officer of the Alliance, and will have general charge and control of
all its business affairs.

2) The President will schedule, convene and preside at all meetings when possible. The president will
be an ex-officio member of all the standing committees. The President may sign and execute all
authorized obligations in the name of the organization.

3) The President is the official spokesperson for the Alliance, and in general performs all duties usually
incidental to such office, or as may be required to achieve the purpose of the Alliance.

4) The President may appoint committees of current regular and/or associate members to accomplish
functions. Tasks, research or to address any issue.

Section 3 Powers and Duties of Vice President

1) In the absence of the President, the Vice President will fulfill the duties of the President. Performance
of any duty of the President by the Vice President will be conclusive evidence of the absence or disability
of the President. If the office of the President becomes vacant, the Vice President will automatically
assume that office and serve out the remainder of the term.

2) The Vice President will be an ex-officio member of all standing committees, will advise and monitor the
progress of committees, and perform such other duties as may be required to achieve the purpose of the
Alliance.

3) The Vice President may have such other powers and perform such duties as may be assigned to him
or her by the members or by the President.

Section 4 Powers and Duties of Secretary

1) The Secretary will keep an accurate record of all proceedings of the Alliance and disseminate written
meeting minutes. All records will be the property of the Alliance. The Secretary will perform all duties
generally incident to the office, subject to the control of the members and the President.

2) The Secretary will give, or cause to be given, notice of all meetings and events and all other notices
required by law or these By-Laws. In cases of the Secretary’s absence or neglect to do so, any such
notice may be given by any person so directed by the President or the members.

3) Upon expiration or termination of the term of office, the Secretary will deliver all books, papers, records
and property of the Alliance in hand to the successor or to the President.

Section 5 Powers and Duties of the Treasurer

1) The Treasurer will have custody of all funds of the Chesapeake Region Law Enforcement Accreditation
Alliance and will keep full and accurate account of receipts and disbursements in ledgers belonging to
the organization.

2) The Treasurer will deposit all monies and other valuables in the name and to the credit of the
organization in such depositories as may be designated by the members.

3) The Treasurer will disburse the funds of the organization as may be ordered by the members or
officers, taking proper vouchers for such disbursements. The Treasurer will render an accounting of all
transactions and of the financial condition of the organization to the members or the President whenever
requested.

4) The Treasurer will prepare all other financial forms and reports as may be required of the Alliance and
maintain the membership roster by agency and personnel.

5) In the event of the dissolution of CRLEAA, the Treasurer will distribute all unencumbered funds as
directed by two-thirds (2/3) majority of the voting membership, subject to the limitations contained in
Article II, Sections 2 and 3.

6) Upon expiration or termination of the Treasurer’s term, the Treasurer will deliver all monies and
property of the Alliance in hand to the successor or the President within 30 days of the date of expiration
or termination.

ARTICLE VI: BANK ACCOUNTS

Section 1 Such Officers or agents of the organization as may be designated by the membership, to have
authority to deposit any funds of the organization in bank accounts or trust companies designated by the
members. Such Officers or agents may withdraw any or all of the funds so deposited, upon checks, drafts
or other instruments or orders for the payment of money, drawn against the account in the name of or on
behalf of the organization and made and signed by its Officers or agents.

Section 2 Each bank or trust company in which funds of the organization are so deposited, is authorized
to accept, honor, cash and pay, without limit as to amount, all payments of money, when drawn, made or
signed by Officers or agents so designated by the members of the organization until written notice of
revocation of the authority of such Officers or agents by members shall have been received by such bank
and trust company.

Section 3 The organization will certify to the banks or trust companies in which funds are deposited the
signatures of the Officers or agents of the organization authorized to draw against the funds. All such
checks, drafts or other instruments or orders for the payment of money will be signed by the President or
Vice President and countersigned by the Treasurer of Secretary.

Section 4 No Officer, agent or member of the organization has any authority to effect loans, advances, or
other forms of credit on behalf of the organization or any individual.

ARTICLE VII: MEETINGS

Section 1 Regular business meetings will be held once per calendar quarter, generally the second Friday
of March, June, September and December. It is the intent of the Alliance to hold meetings throughout the
service area to demonstrate multi-jurisdictional commitment and participation. Member agencies are
encouraged to host a meeting in their geographic area. Member agencies will be notified in advance of
the location of each meeting including special meetings when necessary. Special meetings may be
called by Officers with approval of the majority of the eligible members present at a regular meeting.

ARTICLE VIII: DUES

Section 1 Dues structure will be reviewed annually by the Board of Directors and recommendations
presented to the membership during the fall meeting. Any change will be voted on and requires a
majority vote of the membership. [Annual dues were properly voted on in September 2008 and will be
twenty-five ($25.00) for regular membership or ten ($10.00) for associate membership for calendar year
2009.]

Section 2 Membership dues will be payable on or about January 1st of each calendar year and will be
accepted from current member agencies up to June 1st of the same calendar year. Dues paid after that
date may be accepted by the Treasurer due to different declared fiscal years of the member agencies.

Section 3 New member(s) voted upon and passed by two-thirds (2/3) majority vote after October 1st of the
calendar year will have the full yearly dues paid by January 1st of the following calendar year and will be
fully applied to the current and next calendar year dues.

ARTICLE IX: USE OF FUNDS

Section 1 CRLEAA is prohibited from engaging in fund-raising or any other activities involving the
solicitation of funds for its own purpose or for the purposes of any other organization or person.

Section 2 CRLEAA is prohibited from using its membership dues or any other funds for contributions to
political parties, political campaigns, and political action committees or for any other organization or
person.

Section 3 Charitable contributions made from CRLEAA membership dues or any other funding source
may only be made to an organization operated exclusively for charitable, educational, social or
recreational purposes as at the time shall qualify as an exempt organization under Section 501(c) 7 of the
Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal
Revenue Statue. Motions for charitable contributions must properly made at a membership meeting,
voted upon, and passed by two-thirds (2/3) majority vote.

ARTICLE X: VOTING

Section 1 Votes will be cast by regular membership agencies in good standing, with one (1) vote per
agency regardless of agency size or the number of agency members in attendance at the election
meeting. Members must be present at the last quarterly meeting of the calendar year to vote.

Section 2 Election of officers and most voting instances will be accomplished by voice vote or show of
hands as the executive board may consider appropriate. Removal of Officers will be accomplished by
secret written ballot. Voting on resolutions will be accomplished by roll call vote, with each members vote
documented by the Secretary.

Section 3 Except as otherwise provided herein; a majority vote is a simple majority of greater than 50% of
the eligible voters. If more than two persons or more than two alternates are to be voted upon, the person
or alternate receiving the plurality of votes will prevail.

ARTICLE XI: QUORUM

A quorum of the Board of Directors as well as twice that number of Regular members in attendance must
be present to conduct business. A quorum of the Board consists of two (2) Officers from the Board.

ARTICLE XII: BY-LAWS CHANGE

Revisions to the bylaws shall be submitted to the Board of Directors for review and, if deemed legal and
appropriate, presented to the general membership for approval. Approval requires a two-thirds (2/3)
majority vote of the regular members present at that meeting.

(Revised March 2009)

Bylaws